Centralized Acquisitions and Processing

Lackawanna County Library System

Policy and Procedures Manual

 

TABLE OF CONTENTS 

Acq.

Catalog

Database

Phys.

Qual. Ct.

Serials

Stats

Other

i. Introduction

 

Primary (numbered) headings contain policies and procedures.  Subheadings (bulleted) contain instructions.

 

1. Acquisitions

·      Order Creation Instructions (Conventional Orders)

·      Order Creation Instructions (Automatically Yours)

·      Naming Convention for Purchase Orders (.pdf)

·     Loading Order Instructions

·      Receiving Instructions

·     Canceling Orders in Symphony

·      Rollover Instructions

·      Talking Book Replacement Instructions

·      Creating a Vendor

·      Invoicing

·      Northeast District Acquisitions Instructions

 

2.  Cataloging

    ·    Adding Titles from CatExpress

·      Brief Record Creation Instructions 

·      Call Number Instructions

·      CD Color Codes

·      Default Prices for Library Materials

·      Dewey Numbers Used for Music

·      Genre Prefixes for Fiction

·     Gift Cataloging Instructions

·     Government Document Cataloging Instructions

·     MARC Import Instructions

·      Searching and Exporting Order Instructions

·      Special Cataloging Scenarios

·      Northeast District Cataloging Instructions

 

3. Database Management

    ·   Import Instructions for 3rd Party Vendors

       ·   Library Thing for Libraries Update Instructions

·      LTI Authority Load Instructions

·      Deleting OCLC Holdings

·     Reports Glossary

4. Physical Processing and Mending  

·      Color Codes and Bar codes

·      Label Matching Instructions

·      Lamination / Protection

·      Processing Instructions by Format

·      Mending Instructions

·      Processing Northeast District Items

5. Quality Control, Checkout, and Delivery

·      Quality Control Instructions

6. Serials Control

   ·    Serial Record Checklist

· Serials Holdings Workform (.pdf)

·    Serials Control Creation Instructions

·    Serials Receiving Instructions

·    Serials Physical Processing Instructions

·    Checkin Problem Form (.pdf)

·    Serials Problems and Resolutions

7.  Statistics

8. Workflow

9. Miscellaneous

    · AccessPA Export Instructions

    · Bill Scanning Instructions

    · Bills

    · Brief Record Creation Instructions for Community Libraries

    · Checking Invoices for Adult / Juv Breakdown

    · Chris's Transfer Holds Cheat Sheet

    ·   Community Partner Instructions

    · Discarding Instructions

    ·Discarding Instructions (Albright Reference)

    ·Discard Instructions (Govdocs)

    ·Displaying/Indexing MARC Fields in Symphony

    ·Gift Acceptance Guidelines (.pdf)

    ·"Items Sent to Tech Services" Forms

    ·"Items Sent to Tech Services from Reference" Worksheet (.pdf)

    ·   OCLC Bibliographic Formats and Standards

    ·Printing Labels

    ·Recent CAP Changes

    ·Symphony Item Types