LCLS: CAP Manual: Cataloging:

CREATING BRIEF RECORDS

 

1. Click on Add Title.

 

2. Set the properties for the Brief Entries Template. NOTE: BRIEF RECORDS only need basic information about the item.

 

Format: MARC for books, MUSIC for CDs and talking books, and VM for DVDs, VHS, and BLU-RAY.

Entries: TEMPLATE

(020,100,245,260,300,440, 500-BKS)

(020,024,028,100,110,245,260,300,500-MUSIC)

(020,024,028,245,260,300,500,521-VM)

Library: TECHSERVS (for orders) 

Library: the owning library (for actual items)

Class Scheme: DEWEY

Type: This depends on the item.

Home Location: ON-ORDER (for orders)

Home Location: INPROCESS (for actual items)

 

Example for on-order item:

 

Example for real item (Direct or Gift):

 

 

 

3. Click OK.

 

4. Click on Add Title again. A blank form will appear.

 

 

5. Fill in the fixed fields

 

6. Fill in the variable fields. Leave a blank if there is no data to enter.

 

IMPORTANT NOTE:  ALL BOOK RECORDS MUST CONTAIN AN ISBN.  ALL OTHER RECORDS MUST CONTAIN EITHER A ISBN OR UPC.  BE ABSOLUTELY CERTAIN THIS NUMBER IS ENTERED CORRECTLY!  THIS BECOMES CRITICAL DURING THE OVERLAY PROCESS!

 

For Music Groups use 110 instead of 100 and indicator 2.

 

Insert |h in 245 (after the title) for:

 [LARGE PRINT] ; [SOUND RECORDINGS] ; [VIDEORECORDINGS]

 

Add BRIEF RECORD note with your initials in tag 500.

 

For Videos add Ratings in 521 with 2^nd indicator 8.

 

 

7. Go to the Call # / Item tab and scroll down to "Call number and copy info..

 

Enter a CALL NUMBER as usual.

 

TYPE is the appropriate Item Type.

 

HOME LOCATION is ON-ORDER (for orders); INPROCESS (for actual items).

 

ITEM ID is AUTO (for orders); the barcode (for real items).

 

PRICE:  Enter the list price if you have it. (Do not enter the discount price.)

 

8. When all appropriate fields are completed, click on Save. If you receive an error message or notice a mistake, click on Make More Changes and return to the appropriate step.

 

9. Search by ISBN (or otherwise if no ISBN) to find your record.  You should pull up one record – the one you just made. If you don’t find your record easily, perhaps you made a typo and further editing may be required. If you find multiple records, you may have made a duplicate BR by mistake.  If so, please remove your duplicate.

 

Example: On-Order Brief record for Book

 

 

Example: On-Order Brief Record for Video Disc

 

 

Example: On-Order CD Record