LCLS: CAP Manual: Cataloging:

CREATING BRIEF RECORDS

 

1. Click on Add Title.

 

2. Set the properties for the Brief Entries Template. NOTE: BRIEF RECORDS only need basic information about the item.

 

Format: MARC for books, MUSIC for CDs and talking books, and VM for DVDs and videos

Entries: TEMPLATE

(020,100,245,260,300,440, 500-BKS)

(020,024,028,100,110,245,260,300,500-MUSIC)

(020,024,028,245,260,300,500,521-VM)

Library: TECHSERVS (for orders) 

Library: the owning library (for actual items)

Class Scheme: DEWEY

Type: This depends on the item.

Home Location: ON-ORDER (for orders)

Home Location: INPROCESS (for actual items)

 

Example for on-order item:

 

Example for real item (Direct or Gift):

 

 

 

3. Click OK.

 

4. Click on Add Title again. A blank form will appear.

 

 

5. Fill in the fixed fields

 

6. Fill in the variable fields. Leave a blank if there is no data to enter.

 

IMPORTANT NOTE:  ALL BOOK RECORDS MUST CONTAIN AN ISBN.  ALL OTHER RECORDS MUST CONTAIN EITHER A ISBN OR UPC.  BE ABSOLUTELY CERTAIN THIS NUMBER IS ENTERED CORRECTLY!  THIS BECOMES CRITICAL DURING THE OVERLAY PROCESS!

 

For Music Groups use 110 instead of 100 and indicator 2.

 

Insert |h in 245 (after the title) for:

 [LARGE PRINT] ; [SOUND RECORDINGS] ; [VIDEORECORDINGS]

 

Add BRIEF RECORD note with your initials in tag 500.

 

For Videos add Ratings in 521 with 2^nd indicator 8.

 

 

7. Go to the Call # / Item tab and scroll down to "Call number and copy info..

 

Enter a CALL NUMBER as usual.

 

TYPE is the appropriate Item Type.

 

HOME LOCATION is ON-ORDER (for orders); INPROCESS (for actual items).

 

ITEM ID is AUTO (for orders); the barcode (for real items).

 

PRICE:  Enter the price if you have it.

 

8. When all appropriate fields are completed, click on Save. If you receive an error message or notice a mistake, click on Make More Changes and return to the appropriate step.

 

9. Search by ISBN (or otherwise if no ISBN) to find your record.  You should pull up one record – the one you just made. If you don’t find your record easily, perhaps you made a typo and further editing may be required. If you find multiple records, you may have made a duplicate BR by mistake.  If so, please remove your duplicate.

 

Example: On-Order Brief record for Book

 

 

Example: On-Order Brief Record for Video Disc

 

 

Example: On-Order CD Record