LCLS: CAP Manual: Cataloging:

Export/Import Overview

 

        We currently export new OCLC bibliographic records to files on the OCLC_EXPORT drive.  The UNC address for this drive is \\Exchange\oclc_export and it is mapped to the “F” drive on TS machines.

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The file names are set up in Connexion. These files must be loaded into Unicorn via the Marc Import wizard. Bibload reports run nightly and loads the imported files. Labels are printed via the Labels New report. If needed, these procedures can be adjusted in various ways.  Any of these reports can be duplicated and run “ASAP” for special situations. 

 

MARC IMPORT PROCEDURES

 

1. Click on the MARC Import wizard under the MARC Wizards group.

 

2. Make sure MARC is selected under File Type.

 

3. In the Source field, use the gadget to select the desired file. It is usually in the OCLC_Export share.

4. In the Destination field, type in the appropriate file name. It is usually:

                                        today.dat

 

 

5. Click on Import.

 

6. When prompted "Is diskette ready?" answer Yes.

 

7. When prompted "Are there more fields to load?" answer No.

8.  Results will appear in a Word or Wordpad window.

**If you are not sure the file loaded, you can go into the Files to Load tab of the Marc Import wizard.  You can see what is in the file by clicking on View.

 

After the file is loaded, the file disappears from the Files to Load tab.

 

BIBLOAD REPORTS

 

        The exports are loaded daily via the Bibloadtoday report.  This report loads the today.dat file. It usually runs overnight, but you can also run it manually at any time. To do this, go to the Scheduled Reports Wizard under the Reports group. Highlight Bibloadtoday and click on Copy. Go to the Load tab and select the appropriate file under File to Load. Make other changes as needed.

 

 

 

After a report runs, please invoke the Finished Reports Wizard.  From here, you can check the status of a finished report. The Status should always be OK. If the Status is ERROR, there is a problem, and it should be investigated. You can also view and print reports from the Finished Reports wizard.

 

LABEL REPORTS

 

Labels are generated via the Labels (printspine) reports.  The labels for new materials are generated overnight by the Labels New report.  This report looks for items created the day before that are in location INPROCESS, GOVDOCS, LACKAHIST or REF-THIRD and report prints the labels in order by Item ID. It includes both exports and adds. It does not include edits unless the item was created the day before. Labels for edits are generated by the

Labels Edits report. This report generates labels for items that were edited the day before and are in location INPROC-ED. These reports may be printed from the Labels PC. For more information, see Printing Labels from Unicorn.