LCLS: CAP Manual: Physical Processing

VHS Videos

*These are instructions for single videos.  For double videos get a plastic double video case with the clear sleeve on the front. Cut the cardboard video packaging to fit in the front sleeve of the plastic case and then follow the below instructions to complete the process.  For multi-video sets that are each packaged individually in their own cardboard cases, i.e. a television series, process each videocassette as an separate video.

Labels:

  Spine labels     The spine label for a video should be placed on the left side of the case (the side that corresponds to the spine of a book), 1/8^th inch from the bottom.  Do not cover the cutout that is frequently on the bottom of the video case. 

Title labels   The title label should be placed on the front of  the video case, in the lower

                      left-hand corner of the front of the case.

                           ** There may be videos (usually JUV) that come in a large plastic case  instead of the more common cardboard case.  In these instances, the labels should be placed on the paper insert (which pulls out) rather than on the case itself.

   Dots                 A colored dot should be placed over the spine label, so that the lower edge of the dot matches up with the lower edge of the label.  Each library has its own color dot; see section on ‘Books’ for details.

   Rating stickers  A sticker indication the video’s MPAA rating should be placed on the title label, on the right-hand side; take care not to cover any information on the label.  If not, the rating can be determined by looking at the back cover of the case, or on the video itself.  If a video is not rated, it receives no sticker.

   Cassette Labels A label applied by The Receiving Clerk during the receiving process indicating the owning library should be affixed to the front of the videocassette.  Processors should check that the label is affixed properly.

   Rewind sticker  A 'Please Rewind' sticker should be placed on the top of the videocassette, to the left of, and facing, the pre-printed information.

   Protection         Videos are placed in plastic cases to protect the labels and the cardboard case itself.  These cases can be found in the storage area near The Receiving Clerk's desk.  There is a special key used to open the cases; the keys can generally be found at the physical processing stations.  The videocassette should be put in the case so that the barcode can be seen through the bottom of the case.  Also, the tab found on the inside top of the plastic cases should go underneath the top flap of the cardboard case of the video ( this keeps it from sliding out of the plastic case).  This may not be possible with some videos; in these situations, don't worry, just put the video in the case without that step.  Videos already in plastic cases (such as JUV videos) stay in their original packaging.  Abington videos are not put in cases; they opt to do their own.