LCLS: CAP Manual: Quality
Control and Delivery
Instructions for Final Quality Control
("Checkout")
This is the final stop for items before they leave Technical
Services and go to the libraries for circulation. Here, we make sure the items have been
processed correctly both in terms of cataloging and physical processing and
then distribute them to the destination libraries.
1. Count the number of items on the
truck. If this number does not match the "Total Items" number on the
truck, check the items
against the “Outs” form from the “Ins&Outs” database and/or against packing
slips to make sure all items are there.
If any items are missing, they should be noted as these will need to be
located and dealt with.
2.
Open up the file named ‘Ins&Outs: Outs.’ It should be on the desktop, but if not, it
can be found as 'Acq.mdb' on the ‘Tech_Services Share.’
Check the list for the truck you are
working on. For each order
on the truck, fill in the ‘Date Out’ column with today’s date. Then,
click the forward arrow button at the bottom of the form.
3. Check the
items for physical processing errors.
This includes labels, security, label covering / lamination, proper
packaging of talking books/CDs, etc. A
full description of how items should be processed can be found in
Processing Instructions by Format.
Also, any post-it notes on the items should be removed unless they
indicate that an item is a 7-day (i.e.; NEWBOOK / SHORTLOAN) item. (This will become
important when you edit the Item Type and Home Location.)
4. Set Item-level information. This is where you
edit items in
Symphony to reflect the proper Item Type and Home Location, whether the items are
GIFT, JUVENILE or MEMORIAL, and the number of pieces associated with each barcode.
(This refers mainly to multiple CD/DVD/VHS sets.)
See the Quick Reference Guide for a
complete
list of how these edits should be carried out.
Global Item Modification – In most cases, the Global Item
Modification
wizard can be used.
Begin scanning barcodes into the Item ID field.
Note:
You will have to do separate
global edits for different types of items. For example, if you have a truck with
hardcover and paperback books, you will have to edit all hardcover books,
click Reset, make new selections for the paperbacks, and then begin scanning in
the barcodes associated with the paperbacks. Be careful that you do not
miss these changes. Keep an eye out for memorial items,
7-day/non-reservable books (these should have flags or post-it notes on them),
and items with several pieces associated with one barcode.
Edit Item Wizard – The Global Item Modification wizard cannot
be used to edit the number of pieces associated with an item. In these cases, use the Edit Item wizard
instead.
5. Once all items on a truck
have their Item-level information properly entered, use the Check Item Status
wizard to send them Intransit to the appropriate Owning Library or, in the case
of items with holds, the Pickup Library.
Items going to holds should receive a strip of
the purple ‘New’ tape as in this example:.
6. Find the place where the destination library's outgoing
items are placed for final shipment. Green Ridge and Scranton Reference are
placed in the two upper shelves of the metal rack:
Community library items are placed in bins on the remaining
shelves. To locate the bin for specific library, use the color-code below and
locate the bin that has the specified colored dot and label. The lock hanging
above it on the shelf will also match.
Abington: Green
Bookmobile: Green (not locked)
Carbondale: Orange
Dalton: Red
North Pocono: Black
Taylor: Pink
Tunkhannock: Green (with plastic ties)
Valley: Yellow
Adult circulation, Adult circulation non-reservable
("Tina's"), Children's, and "Jack's CD's" are placed
in bins on the floor.
Place all items in the proper bin taking care not to exceed
the 25lb weight limit. When the bins are filled, place them on the floor for
transport.
7. For any items that have problems (physical
processing flaws, call number problems etc.), follow all of the steps above, but
bring the items to the attention of the Head Cataloger or Acquisitions
Supervisor instead of putting them
in the bin for the library.
Quick Reference Guide
Security: All items for Abington receive security with the exception of Cassette Talking Books, DVDs, Videos,
and Blu-Rays. All items for Scranton receive security
with the exception of Cassette Talking Books, Videos, Blu-Rays, and Playaways. Scranton Reference items also receive the
Checkpoint security tag.
Other Processing: All items must be processed correctly. All barcodes and labels must be
covered either by lamination or by tape. Also, the name of the Owning Library and
copy number must be written on
all discs for CDs, DVDs, Blu-Rays, and talking books on CD. Blu-Rays and CDs are
assigned accession numbers which must also be written on the disc.
Item-level information:
Note: Gift trucks should be
spot-checked to ensure that materials are marked as GIFT in Item Category 1.
BOOKS
Adult
Hardcover Books (including YOUNG ADULT
except BOOKMOBILE)
–
Item type – BOOK-ADU
Home location – STACKS
Hardcover Books (BOOKMOBILE only)
–
Item type – NEWBOOK
Home location – BOOKMOBILE
Home
location for Bookmobile is always BOOKMOBILE)
Note: Bookmobile items do NOT receive the7-Day sticker.
Paperback Books (including YOUNG
ADULT)-
Item type – PAPER-ADU
Home location – STACKS
Note: Valley and North Pocono adult mass market paperback novels
(Harlequin, etc., the 7-inch tall kind, not the 9-inch tall kind) have home
location PAPERBACK
New/Non-Reservable Books (All)-
Item type – NEWBOOK
Home location – SHORTLOAN
Note: Non-reservable books also receive the7-Day sticker unless
the Owning Library is BOOKMOBILE.
Computer Lab
–
Item type – BOOK-ADU or PAPER-ADU
Home location – COMPLAB
Green Ridge (Adult)–
Item type – BOOK-ADU or PAPER-ADU
Home location – GREENRIDGE
Adult Reference
Books- These
items say ‘REF’ in the call number.
Item type – REF-ADU
Home location – REFERENCE, READY-REF (Library
specified)
Circulate: No
Local History Books-
Most Local History items are kept in the Reference area of the owning library. These items
receive the ‘LOCAL HISTORY’ call number prefix.
Item type
– REF-ADU
Home
location – LOCAL-HIST
Some libraries may request that a
Local History item circulate. In such a case, treat the item like a regular
book.
Genealogy Books-
Genealogy items are kept in the Reference area of the owning library.
These items say ‘GENEALOGY’ in the call number.
Item type
– REF-ADU
Home
location – GENEALOGY
Circulate: No
Prof/Col Books-
Items that have to do with library science are designated ‘PROF/COL’ in the call
number and are kept in the Librarian’s Office.
Item type – BOOK-ADU/PAPER-ADU
Home
location – LIBSOFFICE
Foundation
Center
Books- These
items can be either circulating or Reference.
Item
Category 2 – FOUNDCENT
NOTE: Special labels are placed
above the spine at this point.
Juvenile
Juvenile Hardcover Books-(does
not include JUV EASY or JUV READER, see below.)
Item type – BOOK-JUV
Home location – CHILDRENS
Category 2
-- JUVENILE
Paperback Books
(does not include JUV EASY or JUV READER, see below.)-
Item type – PAPER-JUV
Home location – CHILDRENS
Item Category 2
-- JUVENILE
Easy/Reader/Board Books
–
Item type – EASY-READ
Home location -- CHILDRENS
Item
Category 2 -- JUVENILE
Green
Ridge (Juvenile) –
Item type – BOOK-JUV or PAPER-ADU
Home location – GREENRIDGE
Item Category 2 -- JUVENILE
Juvenile
Reference Books- These items
say ‘JUV REF’ in the call number.
Item type – REF-JUV
Home location – REFERENCE
Item
Category 2 -- JUVENILE
Circulation: No
Parent’s Shelf Books-
The Lackawanna County Children's Library maintains a small number of adult books for parents to read. These
items receive ‘PARENTS SHELF’ as a call number prefix. Other libraries may
also have Parent’s
Shelf materials. These should be assigned the Home Location of STACKS.
Item type – BOOK-ADU/PAPER-ADU
Home location – PARENTSRM
Story Hour Books-
The Lackawanna County Children's
Library maintains a separate
collection that they use for Story Hours. These items receive ‘JUV STORY HOUR’
as a call number prefix. These items do not circulate.
Item type – BOOK/PAPER-JUV,
EASY-READ
Home location – JUV-DESK
Item Category 2: JUVENILE
Recorded
Books New Reader - These items
say ‘JUV’ in the call number and are treated as Juvenile Fiction.
Item type –
KIT-JUV
Home location
– CHILDRENS
Item
Category 2: JUVENILE
Compact Discs
Note: For all multi-part items (including Talking Books), be
sure to assign the correct number of "pieces" using the Edit Item wizard.
Adult CDs-
Item type – CD
Home location – AUDIO-AREA
(except Albright items which are MAIN-FLOOR)
Juvenile
CDs-
Item type – CD
Home location – CHILDRENS
Item Category 2: JUVENILE
Videos
Note: For all multi-part items (including Talking Books), be
sure to assign the correct number of "pieces" using the Edit Item wizard.
Adult Feature Videos-
Item type – VIDEOF-ADU, VIDEOF-R
(rated R or TV-MA)
Home
location – VIDEO-AREA
Adult Nonfiction Videos-
(Dewey Numbers)
Item type – VIDEON-ADU, VIDEON-R
(rated R or TV-MA)
Home location – VIDEO-AREA
Juvenile Feature Videos-
Item type – VIDEOF-JUV
Home location – CHILDRENS
Item Category 2: JUVENILE
Juvenile Nonfiction Videos- (Dewey
Numbers)
Item
type – VIDEON-JUV
Home location – CHILDRENS
Item Category 2: JUVENILE
DVDs inc. Blu-Ray
Note: For all multi-part items (including Talking Books), be
sure to assign the correct number of "pieces" using the Edit Item wizard.
Adult
Feature DVDs-
Item type – DVDF-ADU, DVDF-R (rated R or TV-MA)
Home location – VIDEO-AREA
(except Albright items which are MAIN-FLOOR)
Adult
Nonfiction DVDs-
Item type – DVDN-ADU, DVDN-R
(rated R or TV-MA)
Home
location – VIDEO-AREA
(except Albright items which are MAIN-FLOOR)
Adult
Nonreservable DVDs-
Item Type
– DVDF-NH, DVDR-NH (rated R or TV-MA)
Home location – SHORTLOAN
Note: These items receive the 7-Day sticker unless
the Owning Library is BOOKMOBILE.
Juvenile
Feature DVDs-
Item type – DVDF-JUV
Home
location – CHILDRENS
Item Category 2: JUVENILE
Juvenile Nonfiction DVDs-
Item type – DVDN-JUV
Home
location – CHILDRENS
Item Category 2: JUVENILE
Scranton Today Archives-
Item type – 82VIDEO
Home location – MAIN-FLOOR (Copy 1) or CHANNEL61 (Copy 2)
Item Category
1: SCRTODARCH
Note: Copy 1 goes to Adult Circulation and Copy 2 goes to
Scranton Today Archives (basement of Children's Library).
City Council DVDs-
Item type – 82VIDEO
Home location – MAIN-FLOOR
Blu-Rays-
Item type – DVDF-NH, DVDR-NH (rated R or TV-MA)
Home location –
SHORTLOAN
Item Category
1: BLU-RAY
Note: These items receive the 7-Day sticker unless
the Owning Library is BOOKMOBILE.
Talking Books inc. MP3
Note: For all multi-part items (including Talking Books), be
sure to assign the correct number of "pieces" using the Edit Item wizard.
Talking Books -
Item type – TALKINGB-A
Home location – AUDIO-AREA
(except Albright items which are MAIN-FLOOR)
Note: Language instruction titles receive a Home Location of
STACKS.
Juvenile Talking Books -
Item type – TALKINGB-J
Home location – CHILDRENS
Item Category 2: JUVENILE
Playaways -
Item type – TALKINGB-A
Home location –
AUDIO-AREA
Item Category
1: PLAYAWAY
CD-ROMs
Note: Do not use the "CD-ROM" item type unless
specifically instructed to. Instead, use CD-ROMCIRC and CD-ROM-JUV as
appropriate.
Adult CD-ROMS -
Item type – CD-ROMCIRC
Home location – STACKS
Juvenile
CD-ROMS -
Item type – CD-ROM-JUV
Home location – CHILDRENS
Item Category 2: JUVENILE
Server
Room CD-ROMS- Some Server Room materials may be books.
These would have the item type of either BOOK-ADU or PAPER-ADU depending on the
material.
Item type- CD-ROM
Home location- SERVERROOM
Circulate: No
Kits
Note: Kits only include items which are in separate pieces and
contained in a kit bag. Other items are treated based on what the primary item
is (book, etc.)
Adult Kits -
Item type – KIT-ADU
Home location – STACKS
Juvenile
Kits -
Item type – KIT-JUV
Home location – CHILDRENS
Item Category 2: JUVENILE
Recorded
Books New Reader - These items
say ‘JUV’ in the call number and are treated as Juvenile Fiction.
Item type –
KIT-JUV
Home location
– CHILDRENS
Item
Category 2: JUVENILE
Playaways
Playaways -
Item type -- TALKINGB-A
Home
Location - MAIN-FLOOR
Item
Category 1: PLAYAWAY
Community Partner Items
Commonwealth Medical College
The Commonwealth Medical College maintains a small collection.
They provide us with bibliographic records. These items receive ‘TCMC’ as a call number prefix and the library is
ALBRIGHT. These items do circulate.
Item type – Varies by item; same
as Circ (BOOK-ADU, DVDN-ADU, etc.)
Home location – TCMC
LHS
The Lackawanna
Historical Society maintains a collection that we catalog and process. These
items receive ‘LHS’ as a call number prefix, and the library is ALBRIGHT. These items do
not circulate.
Item type – REF-ADU
Home location – LACKAHIST
Everhart
The Everhart
Museum maintains a small collection that we catalog and process. These
items receive ‘EVERHART’ as a call number prefix, and the library is ALBRIGHT. These
items do not circulate.
Item type – REF-ADU
Home location – EVERHART
Exception Locations
Note:
The Home Location of these items is edit in batch each night. These items
will be edited to reflect the proper Item Type and Home Location as described
above. These notes are strictly informational as this process required no
staff intervention..
*Home location for Bookmobile
is always BOOKMOBILE (except Non-Reservable Books)
*Home location for Green Ridge
is always GREENRIDGE (except Non-Reservable Books)
*Circ CDs,
videos, DVDs, talking books and CD-ROMs have home location MAIN-FLOOR
*Taylor Juvenile
items have same home location as the equivalent adult items (STACKS for
books etc.)