LCLS: CAP Manual: Quality Control and Delivery

Instructions for Final Quality Control ("Checkout")

 

This is the final stop for items before they leave Technical Services and go to the libraries for circulation.  Here, we make sure the items have been processed correctly both in terms of cataloging and physical processing and then distribute them to the destination libraries.

 

1.  Count the number of items on the truck.  If this number does not match the "Total Items" number on the truck, check the items against the “Outs” form from the “Ins&Outs” database and/or against packing slips to make sure all items are there.  If any items are missing, they should be noted as these will need to be located and dealt with.

 

2.  Open up the file named ‘Ins&Outs: Outs.’  It should be on the desktop, but if not, it can be found as 'Acq.mdb' on the ‘Tech_Services Share.’ Check the list for the truck you are working on.  For each order on the truck, fill in the ‘Date Out’ column with today’s date. Then, click the forward arrow button at the bottom of the form.

                           

 

 

3.  Check the items for physical processing errors.  This includes labels, security,  label covering / lamination, proper packaging of talking books/CDs, etc.  A full description of how items should be processed can be found in Processing Instructions by Format.  Also, any post-it notes on the items should be removed unless they indicate that an item is a 7-day (i.e.; NEWBOOK / SHORTLOAN) item. (This will become important when you edit the Item Type and Home Location.)

     

4.  Set Item-level information. This is where you edit items in Symphony to reflect the proper Item Type and Home Location, whether the items are GIFT, JUVENILE or MEMORIAL, and the number of pieces associated with each barcode. (This refers mainly to multiple CD/DVD/VHS sets.) See the Quick Reference Guide for a complete list of how these edits should be carried out.

    Global Item Modification – In most cases, the Global Item Modification wizard can be used. 

 

 Begin scanning barcodes into the Item ID field.

 

    Note:

    You will have to do separate global edits for different types of items. For example, if you have a truck with hardcover and paperback books, you will have to edit all hardcover books, click Reset, make new selections for the paperbacks, and then begin scanning in the barcodes associated with the paperbacks. Be careful that you do not miss these changes. Keep an eye out for memorial items, 7-day/non-reservable books (these should have flags or post-it notes on them), and items with several pieces associated with one barcode.

 

     Edit Item Wizard – The Global Item Modification wizard cannot be used to edit the number of pieces associated with an item.  In these cases, use the Edit Item wizard instead. 

 

5.  Once all items on a truck have their Item-level information properly entered, use the Check Item Status wizard to send them Intransit to the appropriate Owning Library or, in the case of items with holds, the Pickup Library.

 Items going to holds should receive a strip of the purple ‘New’ tape as in this example:. 

 

6.  Find the place where the destination library's outgoing items are placed for final shipment. Green Ridge and Scranton Reference are placed in the two upper shelves of the metal rack:

 

 

 

Community library items are placed in bins on the remaining shelves. To locate the bin for specific library, use the color-code below and locate the bin that has the specified colored dot and label. The lock hanging above it on the shelf will also match.

                            Abington: Green

                            Bookmobile: Green (not locked)

                            Carbondale: Orange

                            Dalton: Red

                            North Pocono: Black

                            Taylor: Pink

                            Tunkhannock: Green (with plastic ties)

                            Valley: Yellow

 

 

Adult circulation, Adult circulation non-reservable ("Tina's"), Children's, and "Jack's CD's" are placed in bins on the floor.

 

 

Place all items in the proper bin taking care not to exceed the 25lb weight limit. When the bins are filled, place them on the floor for transport. 

 

7.  For any items that have problems (physical processing flaws, call number problems etc.), follow all of the steps above, but bring the items to the attention of the Head Cataloger or Acquisitions Supervisor instead of putting them in the bin for the library.


Quick Reference Guide

 

Security: All items for Abington receive security with the exception of Cassette Talking Books, DVDs, Videos, and Blu-Rays. All items for Scranton receive security with the exception of Cassette Talking Books, Videos, Blu-Rays, and Playaways. Scranton Reference items also receive the Checkpoint security tag.

 

Other Processing:  All items must be processed correctly. All barcodes and labels must be covered either by lamination or by tape.    Also, the name of the Owning Library and copy number must be written on all discs for CDs, DVDs, Blu-Rays, and talking books on CD. Blu-Rays and CDs are assigned accession numbers which must also be written on the disc.

 

Item-level information:

 

Note: Gift trucks should be spot-checked to ensure that materials are marked as GIFT in Item Category 1.

 

BOOKS

Adult

Hardcover Books (including YOUNG ADULT except BOOKMOBILE) –   

            Item type – BOOK-ADU

            Home location – STACKS

 

Hardcover Books (BOOKMOBILE only) –   

            Item type – NEWBOOK

            Home location – BOOKMOBILE

 

Home location for Bookmobile is always BOOKMOBILE)

 

Note: Bookmobile items do NOT receive the7-Day sticker.

 

Paperback Books  (including YOUNG ADULT)-

            Item type – PAPER-ADU

            Home location – STACKS

Note: Valley and North Pocono adult mass market paperback novels (Harlequin, etc., the 7-inch tall kind, not the 9-inch tall kind) have home location PAPERBACK

 

New/Non-Reservable Books (All)-  

            Item type – NEWBOOK

            Home location – SHORTLOAN

Note: Non-reservable books also receive the7-Day sticker unless the Owning Library is BOOKMOBILE.

 

 

Computer Lab –   

            Item type – BOOK-ADU or PAPER-ADU

            Home location – COMPLAB

 

Green Ridge (Adult)–   

            Item type – BOOK-ADU or PAPER-ADU

            Home location – GREENRIDGE

 

 Adult Reference Books- These items say ‘REF’ in the call number. 

          Item type – REF-ADU

          Home location – REFERENCE, READY-REF (Library specified)

          Circulate: No

 

Local History Books- Most Local History items are kept in the Reference area of the owning library.  These items receive the ‘LOCAL HISTORY’ call number prefix.

Item type – REF-ADU

Home location – LOCAL-HIST

Some libraries may request that a Local History item circulate.  In such a case, treat the item like a regular book.

 

Genealogy Books- Genealogy items are kept in the Reference area of the owning library.  These items say ‘GENEALOGY’ in the call number.

Item type – REF-ADU

Home location – GENEALOGY

Circulate: No

 

Prof/Col Books- Items that have to do with library science are designated ‘PROF/COL’ in the call number and are kept in the Librarian’s Office.

            Item type – BOOK-ADU/PAPER-ADU

Home location – LIBSOFFICE

NOTE: Prof/Col Books should not be sent Intransit. Instead, they should be hand-delivered to the Administrative Offices.

 

Government Documents –   

            Item type – GOVDOC

            Home location – GOVDOCS

            Circulate: Yes

 

Foundation Center Books- These items can be either circulating or Reference. 

          Item Category 2 – FOUNDCENT

NOTE: Special labels are placed above the spine at this point.

 

Juvenile

Juvenile Hardcover Books-(does not include JUV EASY or JUV READER, see below.)

            Item type – BOOK-JUV

            Home location – CHILDRENS

            Category 2 -- JUVENILE

 

Paperback Books  (does not include JUV EASY or JUV READER, see below.)-

            Item type – PAPER-JUV

            Home location – CHILDRENS

            Item Category 2 -- JUVENILE

 

Easy/Reader/Board Books –                       

            Item type – EASY-READ

Home location -- CHILDRENS

Item Category 2 -- JUVENILE

 

Green Ridge (Juvenile)   

            Item type – BOOK-JUV or PAPER-ADU

            Home location – GREENRIDGE

            Item Category 2 -- JUVENILE

 

Juvenile Reference Books- These items say ‘JUV REF’ in the call number. 

     Item type – REF-JUV

     Home location – REFERENCE

     Item Category 2 -- JUVENILE

     Circulation: No

 

Parent’s Shelf Books- The Lackawanna County Children's Library maintains a small number of adult books for parents to read.  These items receive ‘PARENTS SHELF’ as a call number prefix.  Other libraries may also have Parent’s Shelf materials.  These should be assigned the Home Location of STACKS.

            Item type – BOOK-ADU/PAPER-ADU

            Home location – PARENTSRM

 

Story Hour Books- The Lackawanna County Children's Library maintains a separate collection that they use for Story Hours.  These items receive ‘JUV STORY HOUR’ as a call number prefix.  These items do not circulate.

            Item type – BOOK/PAPER-JUV, EASY-READ

            Home location – JUV-DESK

            Item Category 2: JUVENILE

 

Recorded Books New Reader - These items say ‘JUV’ in the call number and are treated as Juvenile Fiction. 

     Item type – KIT-JUV

     Home location – CHILDRENS

     Item Category 2: JUVENILE

 

 

Compact Discs

Note:  For all multi-part items (including Talking Books), be sure to assign the correct number of "pieces" using the Edit Item wizard.

Adult CDs-

            Item type – CD

            Home location – AUDIO-AREA (except Albright items which are MAIN-FLOOR)

 

Juvenile CDs-                 

            Item type – CD

            Home location – CHILDRENS

            Item Category 2: JUVENILE

 

Videos

Note:  For all multi-part items (including Talking Books), be sure to assign the correct number of "pieces" using the Edit Item wizard.

Adult Feature Videos-

            Item type – VIDEOF-ADU, VIDEOF-R (rated R or TV-MA)

            Home location – VIDEO-AREA

Adult Nonfiction Videos- (Dewey Numbers)

            Item type – VIDEON-ADU, VIDEON-R (rated R or TV-MA)

            Home location – VIDEO-AREA

 

Juvenile Feature Videos-

            Item type – VIDEOF-JUV

            Home location – CHILDRENS

            Item Category 2: JUVENILE

Juvenile Nonfiction Videos- (Dewey Numbers)

            Item type – VIDEON-JUV

            Home location – CHILDRENS

            Item Category 2: JUVENILE

 

 

 

DVDs inc. Blu-Ray

Note:  For all multi-part items (including Talking Books), be sure to assign the correct number of "pieces" using the Edit Item wizard.

Adult Feature DVDs-     

            Item type – DVDF-ADU, DVDF-R (rated R or TV-MA)

            Home location – VIDEO-AREA (except Albright items which are MAIN-FLOOR)

 

Adult Nonfiction DVDs-

            Item type – DVDN-ADU, DVDN-R (rated R or TV-MA)

            Home location – VIDEO-AREA (except Albright items which are MAIN-FLOOR)

 

Adult Nonreservable DVDs-

            Item Type DVDF-NH, DVDR-NH (rated R or TV-MA)

            Home location – SHORTLOAN

Note: These items receive the 7-Day sticker unless the Owning Library is BOOKMOBILE.

 

Juvenile Feature DVDs-                  

            Item type – DVDF-JUV

            Home location – CHILDRENS

            Item Category 2: JUVENILE

 

Juvenile Nonfiction DVDs-

            Item type – DVDN-JUV

            Home location – CHILDRENS

            Item Category 2: JUVENILE

 

Scranton Today Archives-

            Item type – 82VIDEO

            Home location – MAIN-FLOOR (Copy 1) or CHANNEL61 (Copy 2)

            Item Category 1: SCRTODARCH

Note: Copy 1 goes to Adult Circulation and Copy 2 goes to Scranton Today Archives (basement of Children's Library).

 

City Council DVDs-

            Item type – 82VIDEO

            Home location – MAIN-FLOOR

          

Blu-Rays-

            Item type – DVDF-NH, DVDR-NH (rated R or TV-MA)

            Home location – SHORTLOAN

            Item Category 1: BLU-RAY

Note: These items receive the 7-Day sticker unless the Owning Library is BOOKMOBILE.

 

 

 

Talking Books inc. MP3

Note:  For all multi-part items (including Talking Books), be sure to assign the correct number of "pieces" using the Edit Item wizard.

Talking Books -              

            Item type – TALKINGB-A

            Home location – AUDIO-AREA (except Albright items which are MAIN-FLOOR)

Note: Language instruction titles receive a Home Location of STACKS.

 

Juvenile Talking Books -                 

            Item type – TALKINGB-J

            Home location – CHILDRENS

            Item Category 2: JUVENILE

 

Playaways -                 

            Item type – TALKINGB-A

            Home location – AUDIO-AREA

            Item Category 1: PLAYAWAY

 

CD-ROMs

Note: Do not use the "CD-ROM" item type unless specifically instructed to. Instead, use CD-ROMCIRC and CD-ROM-JUV as appropriate.

Adult CD-ROMS -          

            Item type – CD-ROMCIRC

            Home location – STACKS

 

Juvenile CD-ROMS -     

            Item type – CD-ROM-JUV

            Home location – CHILDRENS

            Item Category 2: JUVENILE

 

Server Room CD-ROMS- Some Server Room materials may be books.  These would have the item type of either BOOK-ADU or PAPER-ADU depending on the material.

            Item type- CD-ROM

            Home location- SERVERROOM

            Circulate: No

 

Kits

Note: Kits only include items which are in separate pieces and contained in a kit bag.  Other items are treated based on what the primary item is (book, etc.) 

Adult Kits -                      

            Item type – KIT-ADU

            Home location – STACKS

 

Juvenile Kits -                 

            Item type – KIT-JUV

            Home location – CHILDRENS

            Item Category 2: JUVENILE

 

Recorded Books New Reader - These items say ‘JUV’ in the call number and are treated as Juvenile Fiction. 

     Item type – KIT-JUV

     Home location – CHILDRENS

     Item Category 2: JUVENILE

 

Playaways

 

Playaways -

            Item type -- TALKINGB-A

          Home Location - MAIN-FLOOR

          Item Category 1: PLAYAWAY

Community Partner Items

Commonwealth Medical College

The Commonwealth Medical College maintains a small collection. They provide us with bibliographic records.  These items receive ‘TCMC’ as a call number prefix and the library is ALBRIGHT.  These items do circulate.

            Item type – Varies by item; same as Circ (BOOK-ADU, DVDN-ADU, etc.)

            Home location – TCMC

 

LHS

The Lackawanna Historical Society maintains a collection that we catalog and process.  These items receive ‘LHS’ as a call number prefix, and the library is ALBRIGHT.  These items do not circulate. 

            Item type – REF-ADU

            Home location – LACKAHIST

     

Everhart

The Everhart Museum maintains a small collection that we catalog and process.  These items receive ‘EVERHART’ as a call number prefix, and the library is ALBRIGHT.  These items do not circulate.

            Item type – REF-ADU

            Home location – EVERHART

 


Exception Locations

 

Note: The Home Location of these items is edit in batch each night.  These items will be edited to reflect the proper Item Type and Home Location as described above. These notes are strictly informational as this process required no staff intervention..

 

*Home location for Bookmobile is always BOOKMOBILE (except Non-Reservable Books)

*Home location for Green Ridge is always GREENRIDGE (except Non-Reservable Books)

*Circ CDs, videos, DVDs, talking books and CD-ROMs have home location MAIN-FLOOR

*Taylor Juvenile items have same home location as the equivalent adult items (STACKS for books etc.)