LCLS: CAP Manual: Quality
Control and Delivery:
Instructions for Final Quality Control
("Checkout)
This is the final stop for items before they leave Technical
Services and go to the libraries for circulation. Here, we make sure the items have been
processed correctly both in terms of cataloging and physical processing and
then distribute them to the destination libraries.
1. Count the number of items on the truck. If this number does not match the "Total Items" number on the truck, check the items against the “Outs” form from the “Ins&Outs” database and/or against packing slips to make sure all items are there. If any items are missing, they should be noted as these will need to be located and dealt with.
2. Open up the file named ‘Ins&Outs: Outs.’ It should be on the desktop, but if not, it can be found as 'Acq.mdb' on the ‘Tech_Services Share.’ Check the list for the truck you are working on. For each order on the truck, fill in the ‘Date Out’ column with today’s date. Then, click the forward arrow button at the bottom of the form.
3. Check the items for physical processing errors. This includes labels, security, label covering / lamination, proper packaging of talking books/CDs, etc. A full description of how items should be processed can be found in Processing Instructions by Format. Also, any post-it notes on the items should be removed unless they indicate that an item is a 7-day (i.e.; NEWBOOK / SHORTLOAN) item. (This will become important when you edit the Item Type and Home Location.)
4. Set Item-level information. This is where you edit items in Unicorn to reflect the proper Item Type and Home Location, whether the items are GIFT, JUVENILE or MEMORIAL, and the number of pieces associated with each barcode. (This refers mainly to multiple CD/DVD/VHS sets.) See the Quick Reference Guide for a complete list of how these edits should be carried out.
Global Item Modification – In most cases, the Global Item Modification wizard can be used.
Begin scanning barcodes into the Item ID field.
Note:
You will have to do separate global edits for different types of items. For example, if you have a truck with hardcover and paperback books, you will have to edit all hardcover books, click Reset, make new selections for the paperbacks, and then begin scanning in the barcodes associated with the paperbacks. Be careful that you do not miss these changes. Keep an eye out for memorial items, 7-day/non-reservable books (these should have flags or post-it notes on them), and items with several pieces associated with one barcode.
Edit Item Wizard – The Global Item Modification wizard cannot be used to edit the number of pieces associated with an item. In these cases, use the Edit Item wizard instead.
5. Once all items on a truck have their Item-level information properly entered, use the Check Item Status wizard to send them Intransit to the appropriate Owning Library or, in the case of items with holds, the Pickup Library.
Items going to holds should receive a strip of the ‘New’ tape as in this example:.
6. Find the place where the destination library's outgoing items are placed for final shipment. Green Ridge and Scranton Reference are placed in the two upper shelves of the metal rack:
Community library items are placed in bins on the remaining shelves. To locate the bin for specific library, use the color-code below and locate the bin that has the specified colored dot and label. The lock hanging above it on the shelf will also match.
Abington: Green
Carbondale: Orange
Dalton: Red
North Pocono: Black
Taylor: Pink
Valley: Yellow
Adult circulation, Children's, and "Jack's CD's" are placed in bins on the floor:
Place all items in the proper bin taking care not to exceed the 25lb weight limit. When the bins are filled, place them on the floor for transport.
7. For any items that have problems (physical
processing flaws, call number problems etc.), follow all of the steps above, but
bring the items to the attention of the Head Cataloger or Acquisitions
Supervisor instead of putting them
in the bin for the library.
Security: All items for Scranton and Abington receive security with the exception of Cassette Talking Books, DVDs and Videos. Scranton Reference items also receive the Checkpoint security tag.
Other Processing: All items must be processed correctly. All barcodes and labels must be
covered either by lamination or by tape. Also, the name of the Owning Library must be written on
all discs for CD talking books
Item-level information:
Note: Gift trucks should be spot-checked to ensure that materials are marked as GIFT in Item Category 1.
BOOKS
Adult
Hardcover Books (including YOUNG ADULT except BOOKMOBILE) –
Item type – BOOK-ADU
Home location – STACKS
Hardcover Books (BOOKMOBILE only) –
Item type – NEWBOOK
Home location – BOOKMOBILE
Home location for Bookmobile is always BOOKMOBILE)
Note: Bookmobile items do NOT receive the7-Day sticker.
Paperback Books (including YOUNG ADULT)-
Item type – PAPER-ADU
Home location – STACKS
Note: Valley and North Pocono adult mass market paperback novels (Harlequin, etc., the 7-inch tall kind, not the 9-inch tall kind) have home location PAPERBACK
New/Non-Reservable Books (All)-
Item type – NEWBOOK
Home location – SHORTLOAN
Note: Non-reservable books also receive the7-Day sticker.
Adult Reference Books- These items say ‘REF’ in the call number.
Item type – REF-ADU
Home location – REFERENCE, READY-REF (Library specified)
Local History Books- Most Local History items are kept in the Reference area of the owning library. These items receive the ‘LOCAL HISTORY’ call number prefix.
Item type – REF-ADU
Home location – LOCAL-HIST
Some libraries may request that a Local History item circulate. In such a case, treat the item like a regular book.
Genealogy Books- Genealogy items are kept in the Reference area of the owning library. These items say ‘GENEALOGY’ in the call number.
Item type – REF-ADU
Home location – GENEALOGY
Prof/Col Books- Items that have to do with library science are designated ‘PROF/COL’ in the call number and are kept in the Librarian’s Office.
Item type – BOOK-ADU/PAPER-ADU
Home location – LIBSOFFICE
Juvenile
Juvenile Hardcover Books-(does not include JUV EASY or JUV READER, see below.)
Item type – BOOK-JUV
Home location – CHILDRENS
Category 2: JUVENILE
Paperback Books (does not include JUV EASY or JUV READER, see below.)-
Item type – PAPER-JUV
Home location – CHILDRENS
Item Category 2: JUVENILE
Easy/Reader/Board Books –
Item type – EASY-READ
Home location - CHILDRENS
Item Category 2: JUVENILE
Juvenile Reference Books- These items say ‘JUV REF’ in the call number.
Item type – REF-JUV
Home location – REFERENCE
Item Category 2: JUVENILE
Parent’s Shelf Books- The Lackawanna County Children's Library maintains a small number of adult books for parents to read. These items receive ‘PARENTS SHELF’ as a call number prefix. Other libraries may also have Parent’s Shelf materials. These should be assigned the Home Location of STACKS.
Item type – BOOK-ADU/PAPER-ADU
Home location – PARENTSRM
Story Hour Books- The Lackawanna County Children's Library maintains a separate collection that they use for Story Hours. These items receive ‘JUV STORY HOUR’ as a call number prefix. These items do not circulate.
Item type – BOOK/PAPER-JUV, EASY-READ
Home location – JUV-DESK
Item Category 2: JUVENILE
Compact Discs
Note: For all multi-part items (including Talking Books), be sure to assign the correct number of "pieces" using the Edit Item wizard.
Adult CDs-
Item type – CD
Home location – AUDIO-AREA
Juvenile CDs-
Item type – CD
Home location – CHILDRENS
Item Category 2: JUVENILE
Videos
Note: For all multi-part items (including Talking Books), be sure to assign the correct number of "pieces" using the Edit Item wizard.
Adult Feature Videos-
Item type – VIDEOF-ADU, VIDEOF-R (rated R or TV-MA)
Home location – VIDEO-AREA
Adult Nonfiction Videos- (Dewey Numbers)
Item type – VIDEON-ADU, VIDEON-R (rated R or TV-MA)
Home location – VIDEO-AREA
Juvenile Feature Videos-
Item type – VIDEOF-JUV
Home location – CHILDRENS
Item Category 2: JUVENILE
Juvenile Nonfiction Videos- (Dewey Numbers)
Item type – VIDEON-JUV
Home location – CHILDRENS
Item Category 2: JUVENILE
Item Type = 82VIDEOHome Location = CH82-SHELF
DVDs
Note: For all multi-part items (including Talking Books), be sure to assign the correct number of "pieces" using the Edit Item wizard.
Adult Feature DVDs-
Item type – DVDF-ADU, DVDF-R (rated R or TV-MA)
Home location – VIDEO-AREA
Adult Nonfiction DVDs-
Item type – DVDN-ADU, DVDN-R (rated R or TV-MA)
Home location – VIDEO-AREA
Adult Nonreservable DVDs-
Item Type – DVDF-NH, DVDR-NH (rated R or TV-MA)
Home location – SHORTLOAN
Juvenile Feature DVDs-
Item type – DVDF-JUV
Home location – CHILDRENS
Item Category 2: JUVENILE
Juvenile Nonfiction DVDs-
Item type – DVDN-JUV
Home location – CHILDRENS
Item Category 2: JUVENILE
Talking Books
Note: For all multi-part items (including Talking Books), be sure to assign the correct number of "pieces" using the Edit Item wizard.
Talking Books -
Item type – TALKINGB-A
Home location – AUDIO-AREA
Juvenile Talking Books -
Item type – TALKINGB-J
Home location – CHILDRENS
Item Category 2: JUVENILE
CD-ROMs
Note: Do not use the "CD-ROM" item type unless specifically instructed to. Instead, use CD-ROMCIRC and CD-ROM-JUV as appropriate.
Adult CD-ROMS -
Item type – CD-ROMCIRC
Home location – STACKS
Juvenile CD-ROMS -
Item type – CD-ROM-JUV
Home location – CHILDRENS
Item Category 2: JUVENILE
Server Room CD-ROMS- Some Server Room materials may be books. These would have the item type of either BOOK-ADU or PAPER-ADU depending on the material.
Item type- CD-ROM
Home location- SERVERROOM
Kits
Note: Kits only include items which are in separate pieces and contained in a kit bag. Other items are treated based on what the primary item is (book, etc.)
Adult Kits -
Item type – KIT-ADU
Home location – STACKS
Juvenile Kits -
Item type – KIT-JUV
Home location – CHILDRENS
Item Category 2: JUVENILE
Affiliated Agency Items
Moses Taylor
The Moses Taylor HealthInfo Center maintains a small collection of their own which we catalog. These items receive ‘MOSES’ as a call number prefix and the library is ALBRIGHT. These items do circulate.
Item type – Varies by item; same as Circ (BOOK-ADU, DVDN-ADU, etc.)
Home location – MOSES
LHS
The Lackawanna Historical Society maintains a collection that we catalog and process. These items receive ‘LHS’ as a call number prefix, and the library is ALBRIGHT. These items do not circulate.
Item type – REF-ADU
Home location – LACKAHIST
Everhart
The Everhart Museum maintains a small collection that we catalog and process. These items receive ‘EVERHART’ as a call number prefix, and the library is ALBRIGHT. These items do not circulate.
Item type – REF-ADU
Home location – EVERHART
Exception Locations
Note: The Home Location of these items is edit in batch each night. These items will be edited to reflect the proper Item Type and Home Location as described above. These notes are strictly informational as this process required no staff intervention..
*Home location for Bookmobile
is always BOOKMOBILE (except Non-Reservable Books)
*Home location for Green Ridge
is always GREENRIDGE (except Non-Reservable Books)
*Circ CDs, videos, DVDs, talking books and CD-ROMs have home location MAIN-FLOOR
*Taylor Juvenile
items have same home location as the equivalent adult items