LCLS: CAP Manual: Cataloging:

SEARCHING AND EXPORTING ORDERED TITLES

 

        When an Order needs to be created, the cataloger will receive a printout of the order from the vendor.  It may look something like this:

It should always contain a list of titles, authors, ISBNs and prices, and a total price for the order.

 

IMPORTANT NOTE:  The ISBN as displayed on the printout must be the first ISBN in the bibliographic record.  Multiple 020 (ISBN) fields are fine where warranted as long as this is the case. See the Head Cataloger for more information.

 

SEARCHING ORDERED TITLES

 

        The first step in creating an order is to search for the desired titles in the catalog to determine if the title was cataloged previously. To accomplish this, invoke the Item Search wizard. Use the General index and search Library: ALL for ISBN:

 

 

 

If the search produces a Browse Screen, this indicates the title is not in the catalog.

You will then need to export the title. If a record is retrieved, this indicates that the title is indeed in the catalog.  This title should be checked off on your list.  The ISBN on your order sheet should be the first 020 line in the display record.  If not, the record should be edited so that it appears first.

 

 

When you are done searching Unicorn for titles on the order list and all the titles you have found have been checked off, you will need to export records for the titles not found.

 

 

EXPORTING ORDERED TITLES

 

 

1.       1. Open Connexion

2.  2. Follow the instructions under Adding Titles from OCLC  The main difference here is that the default library will be ORDER1.  It will look like this:

3. Add the appropriate call number for the item. (Note: The naming convention of the order will help you with this.) 

4.  4. Save to Local File, Update holding, and Export the record

5.  5. Mark items you are able to find in OCLC with an X on the order sheet

6.  6. Mark any titles that you are still unable to find with “BR”.  These titles will require brief records

7.  7. Using the Mark Import wizard, Import the export.dat file into Unicorn as today.dat (See Marc Import Instructions.)

8.When done searching and exporting, all the titles on your order sheet should be marked with either checks,  X’s, or “BR”, like this:

9. Once Searching and Exporting is done, the order sheet is passed on to the Acquisitions Supervisor for Creation.